Being a Tech Guide for G Suite (Formerly Google Apps for Work), I’ve helped many organisations get the most out of G Suite by my Change Management Workshops, which I will be sharing in my series of posts to follow.
I’ve come across organisations using Outlook to send and receive mails even after implementing G Suite for their company.
The feedback that I have got from users is that they were used to the look and feel of Outlook. When we talk about the Look & Feel of Outlook, the first thing we talk about is the View, which can also be customized in Gmail. Let’s see how to do that!
What is Conversation View?
Gmail successively categorizes related messages with the same subject together and organizes them in a conversational thread, making it easier to follow conversations and recollect past emails. However this feature can be enabled or disabled.
When Conversation View is ON
An Outlook user might not be used to the Conversation View, as in Outlook the mails are not clubbed based on the subject line. However, this is just a setting in Gmail and can be turned ON and OFF based on your requirement.In short, when the Conversation View is OFF it disables the thread and displays the mails individually.
When Conversation View is turned OFF
Just follow these simple steps to Enable or Disable the Conversation view:
- Open Gmail.
- In the top right corner, click on the Gear Icon
- Click Settings.
- Scroll down to the “Conversation View” section.
- Select Conversation view on (messages will be grouped) or Conversation view off (messages won’t be grouped).
- At the bottom of the page, click Save Changes.
Preview Pane (Reading Pane):
What is a Preview Pane?
In your Mailbox, when you click on an email, the entire content of the mail will appear in the preview pane and you will also be able to access and view the attachments in the mail.
Does Gmail have a Preview Pane?
Similar to Outlook, Gmail also has a reading pane and the users can decide whether to use the Vertical Split pane or the Horizontal Split pane.
By using the Preview pane you can avoid going back and forth to your Inbox to view mails. If you are someone who process a lot of emails each day, preview pane helps you save the extra time it takes, to click on and open each message. The extra clicks can be eliminated and that makes a big difference.
Just follow the simple steps to enable Preview pane:
- Click on the gear icon and select Settings.
- Go to the Labs category.
- Type “preview pane” under Search for a lab or scroll down from the list of Available labs.
- Make sure Enable is selected under Preview Pane.
- Click Save Changes.
Once the preview pane is enabled, toggling between Vertical and Horizontal Split pane is simple.