Google’s suite of products and services like Gmail, Drive and Calendar are familiar to most consumers. But to use them within the enterprise, organizations need additional tools to manage these applications. This is because businesses require a more comprehensive control over security and data management, than is necessary for the average consumer.
What Is G Suite?
G Suite is a web based software product for enterprise users. It enables collaboration within teams and Google has added some necessary features for business users:
- G Suite allows organizations to use their own custom domain for email, site hosting and other functions. This means instead of email@example.com, businesses can use XYZ@companyname.com.
Example: Instead of firstname.lastname@example.org, it can be email@example.com.
- Through the Admin console, the organization has the ability to change settings globally or on a user/group basis.
- Purchasing G Suite provides extra storage, as well asand customer and tech support as well.
The G Suite Applications
The Suite consists of 10 main applications/services, roughly divided into four categories:
- Communicate – Gmail, Hangouts, Calendar
- Storage – Drive
- Create – Docs, Sheets, Slides, Sites
- Manage – Admin and Vault
In addition, there are several smaller apps such as Forms, Google Plus, AdWords etc. Most of these individual products will be familiar to office goers, and the enterprise version doesn’t differ much in terms of features and ease-of-use. All products are available on desktops through cross-platform browser apps, along with Android and iOS devices. However,But the real difference comes when oneyou looks at the Admin Consolen and the Vault.
The Admin console has options for creating users and groups, reports on potential security risks and tracks specific user activities, and billing information. Mobile device management allows the admin to distribute apps to employees, push policies such as Wi-Fi and email configurations, keeps data secure by remotely locking or wiping devices if they get lost/stolen, and automatically enabling Google sync on all user devices.
The Vault allows organizations to archive data, search your domain’s data and chat records, place legal holds on users to preserve data, audit actions that Vault users have taken and even export data for further processing.
The Admin and Vault services offer enterprise focused features without which organizations will be unable to fully utilize Google applications. A business organization can simply sign up for Google services and use the different products without having to purchase their own
servers or hire IT professionals to maintain them. This frees its employees from having to worry about technology, and allows them to focus on more important business needs.