How To Use Cloud Products Offline

How to use Google Products Offline

All of us are aware of the uses of G Suite products and the ease of its adaptability. But how about those times when you are stuck someplace with no access to the Internet? How do you work when you rely on the Internet to such an extent?

Well, the good news is it is possible to work on Google Docs, Sheets, Slides and Gmail offline. But that requires some pre-planning and setting up of things in advance.

Here’s what you need to do to set things up beforehand to set Google Docs, Sheets and Slides offline.

  1. Create a Google account.
  2. Sign into your Google account.
  3. Open the Google Docs, Sheets or Slides home screen.
  4. In the top left corner, click on the Menu 
  5. Click Settings.
  6. Turn Offline on.

The above points are also applicable for laptops and desktops. To create, view and edit on your phone, you will have to download all the apps on your mobile; i.e; you will have to download the Drive app, as well as the apps for Docs, Sheets and Slides or the ones that you will need.

Now, the important thing to remember is, that you need to set this up when you have Internet connectivity. That way, your account is setup to work offline.  Keep the pages you want to work on, open, so that you can work on them as soon as your laptop loads.

Things Not to Do:

  1. Do not sign out of your Google account once you leave the WIFI zone. Stay signed in.
  2. Sometimes, we are over cautious and erase our web browsing history. Do not do that as you will have to re-confirm your account details before you log in.  
  3. Do not use Incognito mode while offline because data won’t get saved as there is no cache.

To view emails offline, you will need Google Chrome web browser. So, while you have an internet connection:

  1. Install the Gmail Offline app from the Chrome web store.
  2. Allow Offline mail in your settings.
  3. Specify how much data to keep Offline. By default, it stores a week’s worth of messages and all starred emails.

Once this is completed, you can browse, search, archive, delete, reply or forward messages even when you are offline. As soon as your device is reconnected to the Internet, your Gmail Offline account will automatically sync with your Gmail account and all the changes you made offline will be carried out.

Things Not to Do:

  1. Do not allow and set up Google Offline mail storage on a shared or public computer. If you do, make sure that you delete the offline Gmail cache when you are done using Gmail on a public computer.

Likewise, you can also use Google Maps and Google Search when you do not have an Internet connection. This again, involves some pre-planning and changing of settings for each. For instance, for Maps, you will need to download the offline map beforehand after which you can use it like you normally would. For Search, you can search for various things while you are offline and Google will store them and give you the results when the signal is back along with the notifications for the same.

Henceforth, feel free to move around anywhere with the assurance that you have access to all you need, when you need it!